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Entering Year to Date Amounts for Form 1099 without affecting financial reports

If you start using QuickBooks mid-year, you can use these steps reflect Year to Date (YTD) vendor expenses so your 1099s are accurate at year-end.  These entries will NOT impact your financial statements.

Detailed instructions
By creating an offsetting general journal entry, you can track 1099 expenses without affecting balances and financial reports.
To create a general journal entry that will populate the 1099 forms and reports but not affect balances and general financial reports:
  1. Go to the Company menu and then select Make General Journal Entries.
  2. On the first line, enter your 1099 expense account and then Credit the amount of expenses paid to 1099 vendors. This can be the expense for a single vendor or all vendors. Do Not enter a vendor name on this line. Memos are optional but recommended.
  3. On the following line Debit (the same 1099 expense account in step 2) the amount paid to each vendor. Enter the 1099 vendor name in the Name column. Repeat for each 1099 vendor paid during the year.
  4. When the journal entry is in balance save the record.

When you print your 1099/1096 forms or run the 1099 Summary/Detail reports the amounts will be reflected.


If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.

KB ID# HOW12895
3/30/2015 3:57:57 PM
PPRDQSSWS402 9102 Pro 2013 e620c9