Was this page helpful?
Thank you!

Comments or suggestions?

Enter Email Address (optional)

Entering Year to Date Amounts for Form 1099 without affecting financial reports

If you start using QuickBooks mid-year, you can use these steps reflect Year to Date (YTD) vendor expenses so your 1099s are accurate at year-end.  These entries will NOT impact your financial statements.

Detailed instructions
By creating an offsetting general journal entry, you can track 1099 expenses without affecting balances and financial reports.
To create a general journal entry that will populate the 1099 forms and reports but not affect balances and general financial reports:
  1. Go to the Company menu and then select Make General Journal Entries.
  2. On the first line, enter your 1099 expense account
    1. Then Credit the amount of expenses paid to 1099 vendors.
      • This can be the expense for a single vendor or all vendors.
      • Note: Do Not enter a vendor name on this line. Memos are optional but recommended.
  3. On the following line (the same 1099 expense account in step 2), Debit the amount paid to each vendor.
    1. Enter the 1099 vendor name in the Name column.
      • Repeat for each 1099 vendor paid during the year.
  4. When the journal entry is in balance save the record.

When you print your 1099/1096 forms or run the 1099 Summary/Detail reports the amounts will be reflected.

KB ID# HOW12895
2/13/2016 5:28:38 PM
QYPPRDQBKSWS05 9132 Pro 2016 844a41