Linking an account to an item allows you to make a connection between the items you sell and how those sales affect your business' bottom line.
You can change the account linked to an item by editing the item. This change can affect all existing and future transactions, or future transactions only (depending on the account field you are changing).
Note: Be sure that there is no Accountant's Copy out for review when trying to change the item; if so, you will not get the option to affect the changes for past transactions.
Changing the Asset or Cost of Good account will not give you the prompt to change prior and future transactions. It changes them all automatically
To do this task:
Changing the Account for a Service Item, Non-Inventory Part, Other charge, and Discount items or changing the Income Account for an Inventory Part will prompt you to allow changes for future only or all transactions.
If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.