This article describes the process of making journal entries in QuickBooks Desktop. This can be applicable for scenarios wherein you need to create adjustments to your accounts but you cannot record it using your Point of Sale.
In QuickBooks Desktop, journal entries are made in the Make General Journal Entry window. This option is available for accountants or users who prefer the traditional system of accounting in which transactions are entered into a general journal (General Ledger). Also, you can use this feature to transfer amounts from one income or expense account to another, or from one class to another.
In order to complete your year-end activities, your accountant may instruct you to record miscellaneous journal entries in QuickBooks Desktop. Your accountant can provide you with the specific information if this step is necessary.
Note: When making journal entries in QuickBooks Desktop, you need to know which account receives the debit and which account receives the credit side of the transaction. Consult your accountant or accounting professional if you need further guidance over which journal entries need to be debited or credited. Making journal entries in the Premier and Enterprise versions of QuickBooks Desktop displays a debit and credit total at the bottom of the grid, above where you see past journal entries. This feature is not available in Pro.
NOTE: If you want the Journal Entry information to show in the Vendor or Customer Center, the entry impacting the customer or vendor must be on the first line of the journal entry. You cannot have multiple customers and/or vendors on a single journal entry and have the detail show in the Customer or Vendor center.