Sometimes it is necessary to make adjustments to accounts in QuickBooks that cannot be performed in Point of Sale. This article describes the process of making journal entries in QuickBooks.
In QuickBooks, journal entries are made in the Make General Journal Entry window. This option is available for accountants or users who prefer the traditional system of accounting in which transactions are entered into a general journal. If you are not an accountant, you might use the general journal to transfer amounts from one income or expense account to another, or from one class to another.
In order to complete your year-end activities, your accountant may instruct you to record miscellaneous journal entries in QuickBooks. Your accountant can provide you with specific information if this step is necessary.
Note: When making journal entries in QuickBooks, you need to know which account receives the debit and which account receives the credit side of the transaction. Consult your accountant or accounting professional if you need further guidance over which journal entries need to be debited or credited. Making journal entries in the Premier and Enterprise versions of QuickBooks displays a debit and credit total at the bottom of the grid, above where you see past journal entries. This feature is not available in Pro.
NOTE: If you want the Journal Entry information to show in the Vendor or Customer Center, the entry impacting the customer or vendor must be on the first line of the journal entry. You cannot have multiple customers and/or vendors on a single journal entry and have the detail show in the Customer or Vendor center.