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Change a QuickBooks Accountant's Copy file into a regular QuickBooks company file

 

If your QuickBooks company file's data becomes damaged, no backup is available, and you have an Accountant's Copy of the file (.qba or .qbx), QuickBooks can convert the Accountant's Copy to a working QuickBooks data file (.qbw). You will need to reenter any changes you made to your company file after the Accountant's Copy was created.

Note: If you are attempting to open and use an Accountant's Copy from a client, you can open and convert the Accountant's Copy transfer file.


Detailed instructions

Important: You must use QuickBooks Accountant if you are using QuickBooks 2011 or later to perform the steps in this article.

QuickBooks Accountant 2011 and later:

  1. From the File menu choose Accountant's Copy > Convert Accountant's Copy to Company File.
  2. In the Open the Accountant's Copy to Convert window, locate and select the Accountant's Copy file that you want to convert. (This file has a .qbx or .qba extension.)
  3. Click Open.
  4. A dialog box will open with details about the process and limitations.  To continue, click OK.
  5. In the Name QuickBooks File window, enter the file name and location of the copy you are about to create. Be sure Save as type: is set to .qbw.
  6. Click Save.
  7. A notice confirming the conversion will open.  Click OK.  You should now be in the new .qbw file.

Note: If you do not have QuickBooks Accountant Edition 2011 and later, ask your accountant to perform the conversion and then provide you with the file.

QuickBooks 2007 through 2010 (Pro or Premier):

  1. From the File menu choose Utilities > Convert Accountant's Copy to Company File.
  2. In the Open the Accountant's Copy to Convert window, locate and select the Accountant's Copy file that you want to convert. (This file has a .qbx or .qba extension.)
  3. Click Open.
  4. A dialog box will open with details about the process and limitations.  To continue, click OK.
  5. In the Name QuickBooks File window, enter the file name and location of the copy you are about to create.  Be sure Save as type: is set to .qbw.
  6. Click Save.
  7. A notice confirming the conversion will open.  Click OK.  You should now be in the new .qbw file.

 

 

Note: QuickBooks for Mac does not have Accountant's Copy.

 Important:  Once an accountant's copy has been converted to a .qbw file, it is no longer possible to import accountant's changes into the new file.

If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.

 

KB ID# HOW12240
7/30/2014 6:18:33 PM
PPRDQSSWS403 9102 Pro 2013 12358b