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Set up manual payroll

If you choose not to subscribe to a QuickBooks Payroll service, you can set up QuickBooks to allow you to use manual payroll.

Detailed instructions
  1. From the QuickBooks Help menu, choose QuickBooks Help.
  2. Search for the manual setup article.
    • QuickBooks 2008 and newer: Type calculate payroll manually, then press the Enter key.
    • QuickBooks 2007 and older: Click the Search tab, type calculate payroll manually, then click Ask.
  3. Select the topic Calculating payroll taxes manually (without a subscription to QuickBooks Payroll).
  4. Please read important disclaimers and follow instructions to set your file for manual calculation.

Important: If you already have a payroll subscription, setting your file to calculate payroll manually will disable the payroll update feature but will not cancel your payroll subscription. 

Note: If your file is hosted by an Intuit-authorized hosting company, then you will need to contact your hosting provider to help you turn on manual payroll. Your file may need to be copied locally to your computer, manual payroll can then be turned on using the steps above, and then the file will need to be sent back to your hosting provider.

If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.

KB ID# HOW12188
9/4/2015 6:10:09 PM
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