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Void or delete a bill or bill payment check

When deciding whether to void or delete a bill or bill payment, consider the implications of each one:

  • Voiding a bill or bill payment check changes the amount of the transaction to zero, but keeps a record of the transaction in QuickBooks.
  • Deleting a bill or bill payment check removes the transaction entirely from QuickBooks. Also, deleting a bill payment check causes the bill or bills paid by the check to return to an unpaid status.
Detailed Instructions

To void or delete a bill or bill payment check:

  1. Backup your company file.
  2. Select the QuickBooks Lists menu and select Chart of Accounts.
  3. Double-click the Accounts payable (A/P) account to open a register.

    Note: If you have more than one A/P account, be sure to select the correct one.
  4. Select the specific bill or bill payment check in the register window. To search for the transaction, click the Go to button at the top of the register.
  5. Select the Edit menu:
    • Select Void Bill or Void Bill Pmt-Check to void the transaction, and then click Record to save the change.
    • Select Delete Bill or Delete Bill Pmt-Check to completely remove the transaction. If you are prompted to confirm the deletion, click OK.

Note: If a bill is deleted, running a Transaction Journal Detail report will display a bill payment check, but not the corresponding bill. Also, when viewing the bill payment check, no history will be available.




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KB ID# HOW12187
5/1/2016 4:53:24 AM
PPRDQSSWS401 9132 Pro 2016 abf471