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Void or delete a bill or bill payment check

When deciding whether to void or delete a bill or bill payment, consider the implications of each one:

  • Voiding a bill or bill payment check changes the amount of the transaction to zero, but keeps a record of the transaction in QuickBooks.
  • Deleting a bill or bill payment check removes the transaction entirely from QuickBooks. Also, deleting a bill payment check causes the bill or bills paid by the check to return to an unpaid status.
Detailed Instructions

To void or delete a bill or bill payment check:

  1. Backup your company file.
  2. Select the QuickBooks Lists menu and select Chart of Accounts.
  3. Double-click the Accounts payable (A/P) account to open a register.

    Note: If you have more than one A/P account, be sure to select the correct one.
     
  4. Select the specific bill or bill payment check in the register window. To search for the transaction, click the Go to button at the top of the register.
  5. Select the Edit menu:
    • Select Void Bill or Void Bill Pmt-Check to void the transaction, and then click Record to save the change.
    • Select Delete Bill or Delete Bill Pmt-Check to completely remove the transaction. If you are prompted to confirm the deletion, click OK.

Note: If a bill is deleted, running a Transaction Journal Detail report will display a bill payment check, but not the corresponding bill. Also, when viewing the bill payment check, no history will be available.

 

If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.

 

 
Other Articles to Try

How to handle ruined checks

Void or delete a check

Voiding a check in a closed period

KB ID# HOW12187
10/31/2014 3:07:32 PM
PPRDQSSWS402 9102 Pro 2013 d6b35c