<![CDATA[POS: Default Backup File Names and Location]]> false POS: Default Backup File Names and Location

Backup Overview|Restoring Your Data


By default, Point of Sale creates backup files named as shown below and places them in the indicated locations. If you make manual or scheduled backups, you can change both the location and file name to meets your needs.


Note: Data backups can be made only from the Server Workstation.


Backups to Default Location

All routine automatic, scheduled, and manual backups to the default location are named in this format and placed in this folder. If you need to restore your data from a backup, these files are listed in the restore dialog by date, allowing you to easily find the backup you need.

File name format:  yyyymmdd0001.qpb

This file name represents a date plus a sequential counter:

yyyy  =  year, mm = month, dd  = day, 0001 = sequential backup number for the day

qpb  = the file extension for QuickBooks Point of Sale data files.

Location: Server Workstation in the following folder:

Windows XP: C:\Documents and Settings\AllUsers\Shared Documents\ Intuit\ QuickBooks Point of Sale n.n\Data\<your company file name>\Backup

Windows Vista: C:\Users\Public\Public Documents\ Intuit\ QuickBooks Point of Sale n.n\Data\<your company file name>\Backup

where n.n = Point of Sale version number


Backups to an Alternate Location

Backups to an alternate location use the custom file name and location you specify when making the backup. You will need to browse to the same location to restore from these backups.


Special Data Backups

Special backups include those madewhen performing certain data-related tasks, such as when installing a program update, running the Clean Up Company Data utility, or importing data.

These backup files are named in the same format as your other backups made in the default folder (see above), but are stored in sub-folders of the default folder, one sub-folder for each task.



  • Not sure where your Point of Sale data is stored?  Open Point of Sale, and then from the File menu, select Utilities > Browse to Data. A Windows Explorer window opens to the location of data folder.

Backup Overview

Restoring Your Data

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