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Enter historical accounts payable (A/P) transactions

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Enter past accounts payable transactions before any past checking or bank transactions. As you enter your bills and then enter the payment of these bills, QuickBooks updates your bank balance.

After you've entered the historical bills and bill payments from your start date to today, the following data will be accurate:

  • Records of your billed expenses during the period

  • (If you track inventory) Records of quantities and costs of inventory items purchased during the period

  • Vendor balances as of today

  • Records of which historical bills are unpaid

To do this task

  1. Gather information about your accounts payable (A/P) transactions.

    You will need the following information:

    • Copies of bills received between your start date and today

    • Records of bill payments you made during that period

  2. Enter bills: In the Enter Bills window, enter a copy of each bill received between your start date and today. Be sure to assign amounts to the correct expense accounts or track the quantities and costs of items received.

  3. Enter credits from vendors.

  4. Enter payments: In the Pay Bills window, record each bill payment you made between your start date and today. Be sure the Payment Date field shows the payment date.

  5. Correct the check numbers for any checks that you recorded.

    Display your checking account register. Record the correct number of each check in the Number field.

Return to entering historical data

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