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Clear up Undeposited Funds account

If a deposit is created manually, rather than by selecting payments in the Payments to Deposit window, the amount of the payment can stay in the Undeposited Funds account indefinitely. Use the Clear Up Undepositied Funds Account tool to link deposits to payments in order to clear up the Undeposited Funds account.

Open the Clear Up Undeposited Funds Account tool

To do this task

  1. Choose Accountant > Client Data Review > Clear Up Undeposited Funds Account.

The Clear Up Undeposited Funds Account window contains 3 tables.

  • The left table shows a list of Payers. You can select a Payer in this list to limit the display on the right. In the left table you may see an entry No Name in Deposit. This entry refers to deposits that have no name assigned to them. You can link deposits without a name to payments from multiple customers.

  • The middle table shows deposits that were entered manually without linking them to payments or undeposited funds.

  • The right table shows all available payments in undeposited funds.

How to link deposits and payments

Cleaning up is a 5-step process. Expand any of the steps for detailed instructions.

  1. Specify the lists of undeposited funds and payments that are visible.

    Click a payer or the last entry "No Name in Deposit" in the Payers table at the left.

    • If you select a payer, only deposits and payments from the selected payer are shown.

    • If you select "No Name in Deposit," all deposits and payments are shown.

  2. Select a deposit and payments to apply.

    First, select any deposit to start working on it. You can only work on 1 deposit at a time. If you try to select a second deposit, nothing happens. You must clear a selected deposit before you can select a second one. Deposits that are grayed out have already been processed and can't be selected.

    After the deposit is selected, you can select payments. Select any payments to apply to the deposit by clicking the checkbox in the left of the Payments table. You can select any number of payments. If you change your mind, you can unselect a payment by clicking to clear the checkbox.

    The Remaining column is the rightmost column in the Deposits table. When you start, the Remaining column for the deposit is the same as the Total Amount column. As you select payments, the Remaining column decreases by the amount of the payment. To apply payments to a deposit, the remaining column must be zero; that is, the total of all the selected payments must be equal to the amount of the deposit.

    When the Remaining column is zero, click Apply > to apply the payments to the deposit or click Close to close the window. Be sure to click Save before switching to a new Payer or closing the window.

  3. Select Apply after the correct total is selected.

    After selecting Apply, the deposit and the payments are grayed out.

  4. Process another deposit for this payer, if desired.

    After the items are applied, you can process more deposits for the selected payer, or click Save. However, you can't move to another payer before taking one of these actions.

  5. Select Save to link the transactions, or click Unapply All to undo all changes.

    Select:

    • Save to save your work. The deposits and payments you linked are removed from the Deposits and Payments tables and you can keep working.

    • Save & Close to save your work and return to the CDR Center.

    • < Unapply to remove the last link applied between deposits and payments since the last time you saved.

    • < Unapply All to remove any links between deposits and payments you made since the last time you saved. All payments that were applied to a deposit for this Payer are removed, not just the last one. After unapplying, you can continue working with the selected Payer, or select another Payer.

Repeat the process until you have processed all the deposits.

Suggested work order

First, clear up all the deposits that have associated payer names. Then clear up the deposits that have no associated payer name.

KB ID# H_CDR_UNDEPOSITED_FUNDS
10/2/2014 9:29:43 AM
PPRDQSSWS401 9102 Pro 2013 3fe938