If a deposit is created manually, rather than by selecting payments in the Payments to Deposit window, the amount of the payment can stay in the Undeposited Funds account indefinitely. Use the Clear Up Undepositied Funds Account tool to link deposits to payments in order to clear up the Undeposited Funds account.
Open the Clear Up Undeposited Funds Account tool
To do this task
Choose Accountant > Client Data Review > Clear Up Undeposited Funds Account.
The Clear Up Undeposited Funds Account window contains 3 tables.
The left table shows a list of Payers. You can select a Payer in this list to limit the display on the right. In the left table you may see an entry No Name in Deposit. This entry
refers to deposits that have no name assigned to them. You can link deposits without a name to payments from multiple customers.
The middle table shows deposits that were entered manually without linking them to payments or undeposited funds.
The right table shows all available payments in undeposited funds.
Cleaning up is a 5-step process. Expand any of the steps for detailed instructions.
Specify the lists of undeposited funds and
payments that are visible.
Click a payer or the last entry "No Name in Deposit" in
the Payers table at the left.
If you select a payer, only deposits and payments
from the selected payer are shown.
If you select "No Name in Deposit," all deposits
and payments are shown.
Select a deposit and payments to apply.
First, select any deposit to start working on it. You
can only work on 1 deposit at a time. If you try to
select a second deposit, nothing happens. You must
clear a selected deposit before you can select a second one.
Deposits that are grayed out have already been processed
and can't be selected.
After the deposit is selected, you can select
payments. Select any payments to apply to the deposit
by clicking the checkbox in the left of the Payments
table. You can select any number of payments. If you
change your mind, you can unselect a payment by
clicking to clear the checkbox.
The Remaining column is the rightmost column in the
Deposits table. When you start, the Remaining column
for the deposit is the same as the Total Amount column. As
you select payments, the Remaining column decreases by
the amount of the payment. To apply payments to a
deposit, the remaining column must be zero; that is,
the total of all the selected payments must be equal to
the amount of the deposit.
When the Remaining column is zero, click Apply > to apply the
payments to the deposit or click Close to close the window. Be sure to click Save before
switching to a new Payer or closing the window.
Select Apply after the correct total is selected.
After selecting Apply, the deposit and the payments are grayed out.
Process another deposit for this payer, if desired.
After the items are applied, you can process more
deposits for the selected payer, or click Save. However, you
can't move to another payer before taking one of these actions.
Select Save to link the transactions, or
click Unapply All to undo all changes.
Save to save your work. The deposits and
payments you linked are removed from the Deposits and
Payments tables and you can keep working.
Save & Close to save your work and
return to the CDR Center.
< Unapply to remove the last link applied between
deposits and payments since the last time you saved.
< Unapply All to remove any links between
deposits and payments you made since the last time you saved. All payments that were applied to a
deposit for this Payer are removed, not just the last one. After unapplying, you can continue working with
the selected Payer, or select another Payer.
Repeat the process until you have processed all the deposits.
First, clear up all the deposits that have associated
payer names. Then clear up the deposits that have no
associated payer name.