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Integrate QuickBooks with QuickBooks Point of Sale overview

QuickBooks Point of Sale is designed to be integrated with QuickBooks Financial Software. After integration, you use Point of Sale to track your daily point-of-sale business (such as purchasing, receiving, sales, and related inventory activities), while QuickBooks Financial Software tracks your financial data.

Exchanging information between the two programs, referred to as Financial Exchange, can significantly reduce your workload because you can track retail sales activities in Point of Sale and then transfer the resulting data directly into QuickBooks. There's no need to enter information twice.

Important: After integration, we strongly recommend splitting key business activities between the programs, as shown below. This split allows you to get the most from the specialized features of each program and ensures accurate inventory valuation and reporting. Note that this table is not an all-inclusive list of the features in either program.


Point of Sale
(Retail Activities)

(Financial Activities)

Add, edit, and view inventory itemsX
Order and receive merchandiseX
Ring up sales and collect sales taxX
Run sales and merchandise reportsX
Add customers or vendors XX
Track cost of goods and expensesX
Pay bills and sales taxX
Invoice customersX
Process payrollX
Run financial reportsX
Do banking activities X

You don't have to integrate the two programs immediately when you install Point of Sale. However, if you already have a QuickBooks financial company file with existing customers, vendors, and inventory, you can save a great deal of time by integrating from the start and importing those records into Point of Sale.

Setting up the two programs

Several options are available to ensure that integration works for your business model and your preferred method for reporting on retail activities. For details on setting up the two programs to exchange data, see:

Special tips and integration issues

See also

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PPRDQSSWS804 9142 Pro 2018 a3361e