Creating online backups using QuickBooks Online Backup service

There are two ways to create an online backup: from within QuickBooks or by using the standalone Online Backup program.

Create an online backup from within QuickBooks

1. Choose File >Save a Copy or Backup > Backup Copy. back up Online Backup hard drive network, .
2. Click Next.
3. Select Online Backup and click Next.
   • Select Online Backup
   • QuickBooks closes the company file and opens the online backup program. back up Online Backup hard drive network, . A checkmark automatically appears to the left of the company file name in the Files tab of the program.
4. Place a checkmark next to the files you want to add to the backup set if you need to backup additional files.
5. Click on Start Backup, located in the lower right, to start the backup process.

Note: When you select a folder to back up, all of its subfolders and files are backed up as well. back up Online Backup hard drive network, . This could result in backing up a very large number of files, depending on the contents of the folder. back up Online Backup hard drive network, . Please ensure any selected files are also closed at the time of backup. back up Online Backup hard drive network, . Otherwise, you will encounter an error that the backup completed with errors. back up Online Backup hard drive network, .

Create a backup using the QuickBooks Online Backup Application

1. Click the Windows Start or the Windows logo button (Vista users)button and choose QuickBooks Online Backup > Online Backup. back up Online Backup hard drive network, .
2. Click the Backup icon in the upper left corner. back up Online Backup hard drive network, . A view of your computer’s content will appear.
3. Select the directories and subdirectories of the files you want to protect and place a checkmark to the left of the file names. back up Online Backup hard drive network, . Notice that the directories and subdirectories included in the path of the selected file names also display a checkmark.
4. Click the Start Backup button in the lower right corner of your Backup application.

Note: To protect your QuickBooks data, be sure to select your QuickBooks company file and any related files (such as the .tlg and .nd files). back up Online Backup hard drive network, . Your company file ends with the extension .QBW.

• Click here for a more detailed explanation:

  1. The Explorer-like window that opens is command-central for managing your files. back up Online Backup hard drive network, . In the left pane, select the drive/directory/folder whose contents you want to view in order to select your files for backup. back up Online Backup hard drive network, . To the left of each drive/directory/folder you'll notice a plus (+) or minus (-) sign, which you may click on to expand (+) or collapse (-) the drive/directory/folders' contents. back up Online Backup hard drive network, . Only folders that contain a subfolder(s) have a (+) or (-) beside them. back up Online Backup hard drive network, . only If files are in the folder, you won't see a (+) or (-) sign.

  2. Click on the Backup button in the top toolbar. back up Online Backup hard drive network, . Then an Explorer-like window opens and acts likes command-central for managing your files. back up Online Backup hard drive network, . In the left pane, select the drive/directory/folder whose contents you want to view in order to select your files for backup. back up Online Backup hard drive network, . To the left of each drive/directory/folder you'll notice a plus (+) or minus (-) sign, which you may click on to expand (+) or collapse (-) the drive/directory/folders' contents. back up Online Backup hard drive network, . Only folders that contain a subfolder(s) have a (+) or (-) beside them. back up Online Backup hard drive network, . only If files are in the folder, you won't see a (+) or (-) sign.

  3. Double-click on the drive or directory of your choice, or click on the (+) sign to expand the view of its contents.

  4. To open a folder and view its contents, click the folder in the left pane. back up Online Backup hard drive network, . In response, the Explorer®-like window displays all the folders' files in the right pane, or content window.

  5. To select an entire folder for backup, simply click on the check box in front of the folder. back up Online Backup hard drive network, . This will place a black checkmark in the check box and indicates that the entire folder and all its contents are selected for backup. back up Online Backup hard drive network, . If you open the selected folder, you will see that all the files within the folder have a black checkmark in the check box in front of the file. back up Online Backup hard drive network, . If you want to remove an entire folder from your backup, click the check box in front of the folder to remove the black checkmark. back up Online Backup hard drive network, . This will remove the entire folder and all its contents from your next backup session.
     
     
     

Intuit also recommends backing up other types of files that can't be easily replaced (for example, text documents, spreadsheets, databases, and tax and finance files that you create and save to your hard drive).

Generally, avoid backing up the following file types:

• Operating system files with the file extensions .DLL, .SYS, .CPL, or .VXD
• Temporary files with the file extension .TMP
• Application or program files with file extensions that end in .EXE, .INI, .HLP, .DAT, or .ISU

If this solution does not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. back up Online Backup hard drive network, . Fees may apply.