Back up company files

Back up your QuickBooks company file daily. file handling, . Backup copies are important insurance—if you lose data for any reason, you can restore the data from your backup copy.

Common questions about backing up company files

• Why can't I select my CD drive letter in the Location field?

  Windows XP overrides the CD drive letter with its CD Burning folder location. file handling, . See Backing up to a CD using Windows XP for more information.

• Can I back up or restore data for a specific date range?

  No. file handling, . QuickBooks backs up all data within a company data file. file handling, .

• How can I change the company file that I'm backing up?

  QuickBooks can only back up the company file that you're currently in. file handling, . To back up a different company file, open the company file you want to back up, and then go to the File menu and click Save Copy or Backup.

• When do I use a backup vs. file handling, . portable company file?

• Do payroll tax forms get saved with backups?

Steps to back up your company file

To back up company files, you must be in single-user mode.

To do this task

1. Choose how you'd like to back up your company file:

   Back up to CD using Windows XP

   Back up to CD using Windows Vista

   Back up to CD using Windows 2000

   Back up to a USB flash drive, Zip disk, or network folder

   Back up using QuickBooks Online Backup (requires service subscription)

   Create a temporary backup on my computer

See also

• Back up company files overview

• Restore backup files

• Troubleshoot backup problems