This article describes how to write, delete/void and print checks in QuickBooks Desktop. It also outlines the steps in memorizing a check, printing the register and creating a user role to write checks.
Checks are written order to a bank used to pay a stated amount from the drawer’s account. Checks are considered good as cash.
In QuickBooks Desktop, you use regular checks to pay for fixed asset, inventory and non-inventory part, service, other charge and any expense you track. You can also use this form to put money into petty cash account or pay credit card dues. To write checks, go to the Banking menu and click Write Checks.
To void a written check:
You can memorize a check so you have a recurring and automatic payment to a vendor.
When setting up users in a role to write checks, QuickBooks requires users to have access to a bank account. If you do not want a user to see sensitive or confidential transactions in the bank register such as payroll, create a subaccount and give users access to a register containing only necessary information. This gives you the ability to limit which of your bank accounts a given user can write checks from or view.
This method could be reversed to keep payroll or other confidential transactions in a subaccount accessible only to users who need access to the information. Specified users could be given access to the primary account for various register activities such as recording deposits and not be able to see the confidential transactions from the subaccount.
Description: When you write a check, the check number is always the same even after saving a check with a different number.
Possible cause: The next check number is stored in the Check Number Queue. The queue is damaged and must be repaired.
Recommended Solution: Use basic data damage troubleshooting. Try to write a check again. If the number is still wrong, save the check with the correct number.
Description: When you open the check register or Write Checks window, the option to include class information is missing.
Recommended Solution: Checks and Deposits do not have source classes. You can add target classes by using the splits button at the bottom left of the check register window: