Was this page helpful?
Thank you!

Comments or suggestions?

Enter Email Address (optional)

Enter Deposits in QuickBooks Desktop From Merchant Account Service

This article provides the steps on how to enter deposits in QuickBooks Desktop using your Merchant Account Service.

Detailed Instructions

How to make deposits for Merchant Account Service:

  1. Launch QuickBooks Desktop.
  2. Go to Customers menu, choose Receive Payments option, then change the Deposit To account to Undeposited Funds.
  3. Once the statement from the Merchant Service or your bank is received, the deposit within QuickBooks can be entered- including the fees.
  4. Go to Banking menu, click Make Deposits, then choose all payments that make up the deposit.
  5. In the Deposit window, add another line to the deposit area below the last customer's payment.
    This is for the fees that are being charged for the Merchant Service.
  6. The From Account option will be the account used to show the Merchant Account Fees.
  7. In the Amount field, enter the amount of the fees as negative numbers.
    The deposit should now match what was actually deposited from the Merchant Account Service to the bank account.
  8. Close QuickBooks Desktop, then relaunch to check if process is successful.


KB ID# HOW13167
6/24/2017 12:01:04 AM
QYPPRDQBKSWS08 9138 Pro 2017 f87e63